Introducing Employee Schedule Management
Our brand new module brings scheduling, attendance, and payroll all under one roof. With Zelt, managing when your team works has never been easier, more accurate, or more connected to the rest of your operations.
Why employee scheduling is still a headache?
Even in 2025, many growing organisations struggle with rotating shifts, overtime rules, and real-time attendance data.
- Disconnected systems You build rotas in spreadsheets, then manually match them to your absence or payroll systems. Mistakes happen, and data is always stale.
- Lack of visibility Managers don’t have a single view of who is on shift, who is off or how close a team is to overtime.
- Under and over-staffing Manual planning makes it easy to misjudge staffing needs. Too few people, and service suffers. Too many, and labor costs spike fast.
- Problematic clock-in/out tracking Employees use external apps or punch cards; managers reconcile later, often by hand.
- Complex pay rules Overtime and break rules vary by location, role, or jurisdiction. Hard to encode and automate.
- Manual coordination Shift swaps, last-minute absences, and no-shows create an admin nightmare.
We’ve built Schedule Management in Zelt to address each of these challenges. Intuitive, powerful and fully integrated with your existing ecosystem.
What is Zelt Schedule Management?
Zelt Schedule Management is a built-in rota and shift planning module, fully embedded in your HRIS. It’s a single source of truth for who’s working when and how much you owe them. From schedule to pay.
| Easy shift assignment |
Allocate employees in a beautifully designed calendar using drag-and-drop or smart shortcuts. |
| Conflict-free scheduling |
Spot and resolve double bookings, clashes, or overlaps instantly. |
| Seamless time-off visibility |
Native Absence integration shows holidays and leave requests directly in your schedule. |
| Real-time alerts |
Keep everyone in sync with instant notifications about changes, overtime, or uncovered shifts. |
| Accurate attendance tracking |
Connect scheduled hours with actual worked time for precise oversight. |
| Policy compliance |
Enforce company or legal rules on hours, rest periods, and overtime automatically. |
| Actionable insights |
Track labor costs, utilisation, and coverage with variance and adherence reports. |
| Native HR and payroll integration |
Ensure seamless data flow across Zelt without duplicate entries. |
| Anytime, anywhere access |
Managers and employees can view and approve shifts from web or mobile. |
| Multi-location flexibility |
Manage multiple sites with role-based permissions and department controls. |
| Reusable templates |
Reuse schedules or copy week-to-week with smart shortcuts. |
| Coverage guidance |
Highlight gaps by comparing schedules with contracted hours to ensure fairness and adequate staffing. |
How it works
- Set up shifts: Create shift templates or start from a clean slate. Shifts can be simple (start/end) or include nested jobs for intra-day planning.
- Allocate & balance: Assign shifts to staff and confirm allocation versus minimum contracted hours per team member.
- Publish: Share the schedule so each team member sees their plan on their dashboard.
- Track attendance: On shift day, employees clock in/out (optional GPS verification). Late arrivals or early departures are flagged.
- Approve timesheets: Approvers receive reports to verify timesheets, overtime, break rules, and premiums.
- Run payroll: Validated hours flow into payroll. Absences adjust pay automatically.
- Analyse & improve: Run coverage, cost, and utilisation reports to refine rota strategy.
Who benefits most?
Zelt Schedule supports organisations with shift work, flexible scheduling, or hybrid operations, including:
- Retail, hospitality, and food services
- Healthcare, care homes, and clinics
- Logistics, warehousing, and field services
- Security and facility management
- Any business with part-time, hourly, or variable schedules
If your teams need to be in the right place at the right time and you need to control labour cost and compliance: Schedule is built for you.
Getting started
Already a Zelt customer? Create a new Schedule and select “Rota” as the schedule type. You can read more about setting up shifts and schedules for your employees in the Knowledge Library.
New to Zelt? Book a demo and we’ll walk you through Schedule in action.
In summary
The launch of Zelt Schedule marks a significant milestone in our mission to bring one unified workforce platform. From hiring to absence to payroll, all under one roof. No more fractured systems or manual handoffs. Now your scheduling logic, time tracking, and pay processes live harmoniously inside Zelt.
If your teams rotate shifts, handle hourly work, or juggle complex pay rules, it’s time to see Schedule in action. Reach out for a demo here, or turn it on in your Zelt dashboard and start planning smarter today.
Behind the build
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We designed Schedule to be effortless for managers while handling complex cases reliably behind the scenes. Bari, Full Stack Engineer |
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The iOS rota widget makes it simple to check shifts at a glance and always stay up to date. Andrei, Mobile Engineer |
