Key Features of our Employee Rota Software
Use Zelt's built-in rota scheduling software to organise shifts and enhance team productivity.
Rota software made simple for shift-based teams
Our rota software helps you automate your rota and shift scheduling - from planning to payroll - fully embedded in your HRIS. A single source of truth for who’s working when and how much you owe them. Manage everything in one system and save days of manual work with our scheduling software.
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Loved by HR & Schedule Managers
Plan and publish rotas in minutes
Easily build, edit, and publish schedules in a beautifully designed calendar, using drag-and-drop or smart shortcuts. Spot and resolve schedule conflicts, re-use templates, and manage multiple sites with granular permissions.
Connect timesheets to payroll automatically
Track time accurately from clock-in to pay. Scheduled and actual hours stay perfectly aligned, feeding directly into payroll with automated overtime, break, and absence rules. No manual reconciliation or duplicate entries required - everything stays in sync within our staff rota software.
Give teams visibility and control
Managers instantly see who’s on shift, on leave, or nearing overtime, with automatic alerts for gaps, swaps, or no-shows in our staff scheduling software. Employees can view upcoming shifts and clock in/out. Everyone stays in sync across web and mobile, in one simple system.
Achieve compliance through built-in rules
Zelt’s employee scheduling software enforces your working-time, rest, and pay policies automatically while surfacing key insights into labor costs, coverage, and utilisation. Schedule confidently and make data-driven staffing decisions.
Frequently asked questions
What is rota software?
Rota software is a digital tool that helps managers plan, publish, and adjust employee shifts. It replaces spreadsheets and paper rotas with a single place to capture availability, time-off, and shift patterns. Rota management software also enforces rules like maximum hours and required breaks. Modern systems also push live updates to staff, track labor costs, and integrate with payroll and time-tracking systems.
Why do I need rota software?
Manually creating rotas is slow, costly, and prone to errors. Online rota software addresses these issues by cutting administration time—you can generate repeat schedules, clone weeks, and automatically fill gaps. It also improves fairness and compliance by enforcing rules for hours, rest, and certifications, while reducing overstaffing and understaffing by matching demand to available employees. This type of software helps control labor costs with real-time visibility into costs and overtime. Additionally, it keeps staff informed with notifications, swap/cover requests, and self-service access, which boosts morale and reduces no-shows.
What is the best scheduling software?
When evaluating rota software, the best choice is not a one-size-fits-all solution, but depends on your organisation’s size, shift complexity, and existing systems. Prioritize key features like ease of use, ensuring managers and staff can quickly view and change rotas on mobile-friendly platforms. Automation is another essential, with features such as templates, auto-assign, and rules enforcement that streamline scheduling. Look for people-first features like easy availability submission, shift swaps, time-off requests, and clear notifications. For cost control and forecasting, seek live labor cost estimates and overtime alerts. Finally, consider integrations and compliance with your existing payroll, HR, and time-tracking systems, and local labor laws. For example, Zelt HR system is known as one of the most integrated solutions, with fully automated payroll that handles everything from onboarding to tax filings and bulk payments, seamlessly connecting HR data to finance and IT operations.
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