How UULA runs compliant payroll in a single day across 4 countries

Website

UULA.com

Employees

100+

Industry

Education technology

Locations

Saudi Arabia, Kuwait, Qatar, Bahrain

UULA is a rapidly growing EdTech company operating across Kuwait, Saudi Arabia, Qatar, and Bahrain. As the team scaled, their existing setup – a patchwork of spreadsheets and a no-code tool – began to show its limits.

Payroll required constant manual oversight, compliance was hard to guarantee, and employee documents were scattered across systems.

To support their next stage of growth, UULA turned to Zelt to streamline operations and ensure compliant payroll across multiple countries in a more scalable, automated way.

The Impact

Fully compliant GCC payroll, run in just 1 day per month

AUTOMATED PAYROLL

Run automated payroll across 4 countries in 1 day per month

BUILT-IN COMPLIANCE

Compliance with PIFSS (Kuwait), GOSI (Saudi Arabia) and EOSG (UAE)

CENTRALISED EMPLOYEE DATA

Better visibility with a secure, centralised document system

The Challenge

Complex, risk-prone payroll across countries

As UULA grew its team across the GCC, payroll processing quickly became a challenge.

Their HR team had to manage salaries in multiple currencies, stay compliant with country-specific regulations like PIFSS (Kuwait), GOSI (Saudi Arabia), EOSG (UAE), and others — all while manually verifying calculations and chasing documents across tools.

Their internal system — built on a no-code platform and Excel — became harder to maintain and introduced compliance risks. Contractor invoicing was handled separately. Employee documents were shared over spreadsheets and email, raising privacy concerns.

Daria Nikushina

HR Director

"The most uncomfortable part was the manual work to double check the correctness of every calculation. We were looking for a trustworthy partner that could help make this process more reliable."

The Solution

Compliant payroll across four countries - in a single day

Today, UULA runs fully compliant payroll across all four countries in just one day each month — all from within Zelt.

With automation in place:

Payroll rules are built in, rather than calculated manually
Automated pension and social insurance deductions in compliance with PIFSS, GOSI, EOSG and others
Every document, payslip and invoice is auto-generated and stored centrally for both HR and employees
Better visibility through built-in payroll reports and historical data access

Daria Nikushina

HR Director

“Zelt has saved the HR team a huge amount of time by eliminating lots of previously manual payroll tasks. Employees do not have to create invoices now, so the payroll process for them became much easier as well”

The Solution

All employee documents across payroll, pension and tax - in one place

Zelt provided a single platform to centralise all employee and payroll-related documents – from contracts to bank details to payslips – in one secure, centralised system. This gives both HR and employees a consistent, self-serve experience while improving internal compliance processes.

They can now:

Automatically generate and store tax, payroll and pension documents in-app
Eliminate the need to send sensitive data over email
Produce audit-ready reports quickly and reliably
Provide a better experience for employees and contractors, helping UULA maintain its reputation as a top EdTech employer.

The Solution

Automated onboarding and offboarding workflows at scale

UULA’s reliance on contractors required frequent and manual onboarding and offboarding processes that drained HR resources.

With Zelt, these workflows are now automated. New joiners can complete all necessary steps (document upload, tool access, compliance sign-off…) without heavy HR involvement. Offboarding is similarly streamlined, reducing the risk of human error and helping UULA maintain its reputation as a top EdTech employer within the GCC region.

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